Once the microphone is muted, it will look something like this:
Make sure your microphone is muted whenever you are not speaking. It will greatly improve the sound in the meeting for everyone as it minimises distraction caused by background noises. Remember to unmute your microphone when you want to talk. It may also be possible for the meeting administrator to mute and unmute participants’ microphones.
Wifi may not be stable and might be the cause of poor experiences with online meetings. Connecting your laptop/computer to the internet via a cable during your online meetings, is strongly encouraged if possible. If you are unable to connect to the internet via cable, test the wifi connection in your location prior to the meeting to ensure it will be strong enough to conduct an online meeting. Remember all wifi connections aren’t equal. Sound and video put much more strain on the network, than transmitting text (e.g. when you’re browsing the internet). You may have to move around or find a different spot to connect from if your wifi isn’t strong enough to support an online meeting.
An online meeting can still be very successful without video streaming. If you find that your internet connection is poor, switch off your video by clicking on this icon in your video conferencing platform: The most important thing about an online meeting, is to ensure participants can hear each other. In some cases video may be essential but it’s very seldom critical. Screen sharing my be sufficient if required.
To improve your own abiltiy to follow what is going on in the meeting, as well as to help minimise background noise for other participants, you are encouraged to use a headset when participating in an online meeting. High quality headsets will improve the experience, but the regular earphones used for your mobile phone, will already be a great improvement over no headset.
Once you have decided where you’ll sit during the online meeting, look behind your seat and observe what others in your meeting will see. Remember your camera has a wide angle.
Once you are connected, you should be able to see a ‘self view’. This is a live image showing you what others will see when your camera is activated. Make sure that your mouth and eyes are included in the picture. This is much more helpful than looking at an image of your neck or forehead. If you are in the privileged position to use the camera during an online meeting, make sure you get all the value from having that camera available. It is tremendously useful for others in the meeting to be able to see your face properly, as they will be able to read your facial expression and body language better.
If your online meeting didn’t go the way you had hoped, don’t give up. Try again. Online meetings can be life changing and can provide you an opportunity to connect to people all over the world. Ask for help, think about the meeting and what you could change next time.
We hope you will be enjoying your next online meeting!